TRANSPORTATION COORDINATOR
POSITION: Transportation Coordinator
DEPARTMENT: Travel & Transportation
HIRE DATES: August 1-November 21
REPORTS TO: Executive Director, Office Manager
WORKS DIRECTLY WITH: Volunteer Coordinator, Travel Coordinator, Office Manager, Creative Director, Conference Coordinator, Operations Manager, A/V Team
COMPENSATION: $3500 stipend (Total)
OVERALL JOB DESCRIPTION: Evaluate and facilitate logistical local transportation needs for the Festival based on guest travel accommodations, Conference needs, Audio/Visual needs, Festival Set-up and Break-down needs and other circumstances determined by the Travel Coordinator and Creative Director & Conference Coordinator. Be able to function on one or two hours of sleep.
KEY DUTIES & RESPONSIBILITIES: The responsibilities of the Transportation Coordinator include but are not limited to:
- Working with the Volunteer Coordinator to recruit drivers
- Must perform one test drive with each driver that has not worked with us before
- Attending all Volunteer orientations and career fairs
- Contacting local companies for possible drivers
- Recruit, train and oversee scheduling of transportation volunteers
- Book the transportation for the Film Texas BBQ Shuttle (2 Charter Buses [one must be ADA accessible])
- Book Transportation for Theatre Buses (2 School Buses [one must be ADA accessible])
- Check Theatre Buses out at the end of the shift, usually around 1:30am-2:00am
- Act as the sole scheduler for all Festival vehicles and needs
- Collecting the necessary documentation to obtain driving records for all drivers
- Managing and dispatching a team of qualified drivers during the event
- Organizing and providing necessary materials such as maps, contact lists and communication devices for drivers
- Inquire and coordinate any towing needs during the festival
- Coordinate all airport logistics including lane closures and greeting desk at Austin-Bergstrom International Airport
- Working directly with Travel Coordinator and Conference Coordinator to coordinate all travel and hotel information
- Coordinating the transportation of all the Conference guests and panelists (150-200)
- Coordinating the transportation for Red Carpet film talent and their guest(s)
- Creating Weekly Status Reports and reporting to the Executive Director regarding updates
- Attending weekly Staff Meetings
- Adhering to and completing a predetermined timeline
- Set weekly timeline meetings with Operations Manager
- Adding changes to the Timeline as you go
- Providing exemplary customer service
- Providing wrap up and completion materials
- Commitment to the AFF Mission & Goals
QUALIFICATIONS:
- Must be over the age of 25
- Must provide driving record and proof of insurance
- Strong analytical and problem-solving skills
- Highly organized
- Must be comfortable using Microsoft Excel
- Understanding of basic insurance policies and guidelines regarding vehicles and drivers
- Experience managing and effectively communicating to large groups of people
- Excellent oral and written communication skills, as well as interpersonal skills
- Extensive customer service experience
- Must have the ability to prioritize, adapt and delegate in high stress situations
- Must exercise patience and remain level-headed under stress
HOW TO CONTACT US:
Send your resume and references to:
Austin Film Festival
c/o Office Manager
1801 Salina
Austin, TX 78702
or
E-mail your resume and references to resume@austinfilmfestival.com including the position title in the Subject line.
**All submissions must include references.**
