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The Austin Film Festival


Mission Statement: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film and television to tell a story.

Austin Film Festival provides many local arts organizations and businesses with a creative platform to showcase their services through programming collaborations and social events, all of which serve to show off Austin and what the city has to offer. Organizations AFF has partnered with include Austin Convention and Visitors Bureau, Texas Film Commission, Texas Book Festival, LBJ Library, Bob Bullock Texas History Center, Emancipet, Austin Independent School District, Arthouse at Jones Center, Travis County Sheriff’s Office, Cine Las Americas, Long Center for the Performing Arts, Writers’ League of Texas, University of Texas at Austin’s Radio-Television-Film Department and Michener Center for Writers, and Dell Children’s Hospital.

All AFF events are open to the public, and many are free of charge. Festival & Conference Badges are available at various levels and prices, and AFF offers significant group and member discounts to local nonprofit arts organizations.  Still, AFF is determined to not let finances preclude one’s introduction to the arts and annually awards grants to several hundred local teachers and college and high school students so they can attend the Conference. As part of AFF’s Arts Education Outreach Program, the Conference Director produces a series of panels specifically for students and teachers to learn about creative writing and storytelling, career and film school opportunities.



Austin Film Festival is looking for a Transportation Coordinator

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The Austin Film...
The Austin Film Festival's picture
Joined: 06/12/2009
Austin Film Festival is looking for a Transportation Coordinator


POSITION:  Transportation Coordinator

DEPARTMENT:  Travel & Transportation

HIRE DATES:  August 1-November 21

REPORTS TO:  Executive Director, Office Manager

WORKS DIRECTLY WITH: Volunteer Coordinator, Travel Coordinator, Office Manager, Creative Director, Conference Coordinator, Operations Manager, A/V Team

COMPENSATION: $3500 stipend (Total)

OVERALL JOB DESCRIPTION: Evaluate and facilitate logistical local transportation needs for the Festival based on guest travel accommodations, Conference needs, Audio/Visual needs, Festival Set-up and Break-down needs and other circumstances determined by the Travel Coordinator and Creative Director & Conference Coordinator.  Be able to function on one or two hours of sleep.

KEY DUTIES & RESPONSIBILITIES: The responsibilities of the Transportation Coordinator include but are not limited to:

  • Working with the Volunteer Coordinator to recruit drivers
  • Must perform one test drive with each driver that has not worked with us before
  • Attending all Volunteer orientations and career fairs
  • Contacting local companies for possible drivers
  • Recruit, train and oversee scheduling of transportation volunteers
  • Book the transportation for the Film Texas BBQ Shuttle (2 Charter Buses [one must be ADA accessible])
  • Book Transportation for Theatre Buses (2 School Buses [one must be ADA accessible])
  • Check Theatre Buses out at the end of the shift, usually around 1:30am-2:00am
  • Act as the sole scheduler for all Festival vehicles and needs
  • Collecting the necessary documentation to obtain driving records for all drivers
  • Managing and dispatching a team of qualified drivers during the event
  • Organizing and providing necessary materials such as maps, contact lists and communication devices for drivers
  • Inquire and coordinate any towing needs during the festival
  • Coordinate all airport logistics including lane closures and greeting desk at Austin-Bergstrom International Airport
  • Working directly with Travel Coordinator and Conference Coordinator to coordinate all travel and hotel information
  • Coordinating the transportation of all the Conference guests and panelists (150-200)
  • Coordinating the transportation for Red Carpet film talent and their guest(s)
  • Creating Weekly Status Reports and reporting to the Executive Director regarding updates
  • Attending weekly Staff Meetings
  • Adhering to and completing a predetermined timeline
  • Set weekly timeline meetings with Operations Manager
  • Adding changes to the Timeline as you go
  • Providing exemplary customer service
  • Providing wrap up and completion materials
  • Commitment to the AFF Mission & Goals


  • Must be over the age of 25
  • Must provide driving record and proof of insurance
  • Strong analytical and problem-solving skills
  • Highly organized
  • Must be comfortable using Microsoft Excel
  • Understanding of basic insurance policies and guidelines regarding vehicles and drivers
  • Experience managing and effectively communicating to large groups of people
  • Excellent oral and written communication skills, as well as interpersonal skills
  • Extensive customer service experience
  • Must have the ability to prioritize, adapt and delegate in high stress situations
  • Must exercise patience and remain level-headed under stress


Send your resume and references to:


Austin Film Festival

c/o Office Manager

1801 Salina

Austin, TX 78702


E-mail your resume and references to including the position title in the Subject line.

**All submissions must include references.**

About The Austin Film Festival